Seamless Substitute Teacher Coverage
A smart system that connects absent teachers with substitute teachers instantly. Built for speed, transparency, and minimal administrative overhead.
Substitute Portal Dashboard
Manage substitute requests, assignments, and coverage with ease. Real-time notifications and seamless teacher matching.
How the Substitute System Works
A streamlined workflow that makes finding substitute teachers effortless
Teacher Requests Coverage
Absent teachers create a substitute request with detailed lesson plans, class information, and time slots. The system instantly notifies all available substitute teachers.
Substitute Teachers Respond
Substitute teachers receive real-time alerts on their mobile devices. They can review class details, syllabus, student age groups, and accept assignments with one tap.
Seamless Class Management
Once accepted, substitute teachers access attendance and homework tools. All actions are transparently tracked with clear attribution to maintain accountability.
Three Status Categories
Organized workflow to track substitute requests from creation to completion
Open
Substitute requests for current and upcoming weeks that haven't been fulfilled yet. These are actively seeking substitute teachers.
Substitute teachers can browse and accept these requests
In Progress
Accepted requests scheduled for this week or upcoming weeks that haven't occurred yet. Substitute teacher has been assigned.
Active assignments with confirmed substitute coverage
Completed
Historical record of all past substitute requests that have been fulfilled. Full audit trail for transparency and record-keeping.
Complete history with attendance and homework records
Intuitive Mobile-First Design
Beautiful interface designed for teachers on the go
Open Requests
Browse and accept available substitute positions
In Progress Assignments
Active assignments with check-in capabilities
Completed Substitutions
View history with full details of past coverage
Class Assignment Details
Complete lesson plans and student information
Homework Management
Track assignments added by substitute teachers
Attendance Submission
Easy attendance tracking with student photos
Powerful Features for Efficiency
Everything you need for seamless substitute teacher management
Real-Time Notifications
Instant alerts sent to all standby teachers when a new substitute request is posted. Quick response time ensures classes are covered promptly.
Comprehensive Class Information
Each request includes detailed syllabus, student age groups, and lesson plans. Info button provides class preferences and teacher notes.
Integrated Attendance & Homework
Substitute teachers can submit attendance and homework directly through the portal. All actions are clearly attributed to the substitute for transparency.
Flexible Scheduling
Teachers specify exact date, time slots (from/to), and classroom. System automatically categorizes requests based on current and upcoming weeks.
Detailed Lesson Plans
Teachers must provide what material needs to be covered. Substitute teachers come prepared and can deliver lessons confidently.
Admin Control & Audit Trail
Admins can delete any request if plans change. Complete history maintained for all substitutions with full transparency and accountability.
One-Tap Assignment
Substitute teachers accept assignments with a single button press. System immediately turns the card green and provides check-in and homework buttons.
Minimal Administrative Work
Seamless integration across all classes and teachers. No manual coordination needed - the system handles notifications and tracking automatically.
Battle-Tested Design
This substitute system has been tested and used for over 3 years in production. Every feature has been carefully designed to encourage participation and simplify the process for admins, teachers, students, and everyone across the learning journey.
Years in Production
Class Coverage Rate
Successful Substitutions