Every Book. Every Event.
Track every textbook from the moment it leaves the shelf to the day it comes back — or doesn't. Every assignment, return, condition note, and flag is stored as its own event with a timestamp.
Juz Amma Workbook
Copy #4 · 6 total copies
Event History
Given to Ahmed Al-Hassan · Copy #4
Admin: Sr. Fatima
Condition: Good · Minor scuff on cover
Admin: Sr. Fatima
Returned by Ahmed Al-Hassan · Condition: Good
Admin: Sr. Nour
Given to Yusuf Ibrahim · Copy #4
Admin: Sr. Nour
Not returned · Parent notified
Admin: Sr. Fatima
Each Action Becomes a Record
Rather than overwriting a status, every action on a book is saved as its own timestamped event. The result is a full, auditable history for every copy.
Assigned
Recorded when a copy is given to a student. Stores the student name, copy number, and the admin who distributed it.
Condition Note
Saved at the time of distribution or return. Captures the book's condition (Good / Fair / Damaged) and any free-text notes.
Returned
Logged when a student brings the book back. Condition is recorded again so you can compare it against what it was at distribution.
Reassigned
Once returned, the same copy can be assigned to a new student. The event is stored separately, keeping histories distinct.
Marked Lost
If a copy is not returned, an admin marks it as lost. The event is saved with the date and the admin who flagged it.
Juz Amma Workbook
Copy #4 · 6 total copies
Event History
Given to Ahmed Al-Hassan · Copy #4
Admin: Sr. Fatima
Condition: Good · Minor scuff on cover
Admin: Sr. Fatima
Returned by Ahmed Al-Hassan · Condition: Good
Admin: Sr. Nour
Given to Yusuf Ibrahim · Copy #4
Admin: Sr. Nour
Not returned · Parent notified
Admin: Sr. Fatima
Why store events individually?
If you just stored a single "status" per book copy, you'd lose all the history the moment you updated it. By saving each event as a separate record, you always know who had the book, when, in what condition, and who made each decision. This makes end-of-year audits and parent disputes straightforward to resolve.
Book Inventory
4 titles · 29 total copies
Inventory at a Glance
Total vs. Assigned vs. Available
For every book title, you see how many copies exist, how many are currently with students, and how many are free to distribute.
Out-of-Stock Alerts
When every copy of a title is assigned, it's marked clearly so you know before a new student needs one.
See Who Has What
Click into any title to see the full list of students currently holding each copy — sorted by class or by name.
Export for Audits
Download a full distribution report to Excel any time — useful for end-of-year checks or parent billing for unreturned books.
Everything You Need to Stay Organized
Inventory Management
Track total copies, assigned copies, and available copies per title. Know your stock at a glance.
Student Assignment
Assign specific copy numbers to students and keep a clear record of who is responsible for each physical book.
Return Tracking
Record returns with condition notes. Compare return condition to distribution condition instantly.
Condition Tracking
Capture book condition at every handoff — distribution, return, or reassignment — so damage is never disputed.
Lost Book Alerts
Flag unreturned books with a single action. Know exactly which students have outstanding books at year end.
Excel Export
Export the full distribution log or inventory summary to Excel anytime — useful for audits, billing, or school records.