Flexible Financial Control
We don't process payments directly—instead, we give you the flexibility to record payments however you receive them. Track tuition, manage waivers, handle reimbursements, and accept donations with our comprehensive budget management system.
Budget Dashboard
Track payments, expenses, waivers, and donations all in one place.
Record Any Payment Method
We don't process payments—you receive them your way. Just record what you receive, however you receive it.
Mark as Paid, Confirm Later
Parents can mark their payments as paid directly from their portal. The payment stays in a pending state until an administrator verifies and confirms it.
Parent Submits Payment
Records amount, method, and date
Status: Pending
Visible to admins for verification
Admin Confirms
Payment verified and student marked as paid
Financial Waivers & Assistance
Support families in need with flexible financial assistance options
Full Scholarship
Complete tuition waiver for qualifying families
Partial Scholarship
Half tuition waiver for eligible students
Custom Options
Configure your own financial assistance categories
School-Configured Expense System
Each school decides whether to enable reimbursements. When enabled, teachers can submit expenses by category, attach receipts, and track approval status.
School Controls
Enable or disable reimbursement requests per school
Categories
Organize expenses: Supplies, Events, Materials, etc.
Approval Workflow
Pending → Approved → Paid status tracking
Expense Categories
Record Donations
Accept & Track Donations
Record donations from community members, businesses, and anonymous donors. All donations are added to your school's budget and reflected in financial reports.
Complete Financial Features
Payment Tracking
Record and track all tuition payments with pending/verified status.
Expense Management
Log school expenses with receipts and category organization.
Reimbursements
Configurable teacher expense submission and approval workflow.
Financial Waivers
Manage 50%, 100%, and custom tuition waivers for families.
Excel Export
Export all financial data to Excel for accounting and records.
Budget Dashboard
See income, expenses, and remaining budget at a glance.
Qaf vs Other Solutions
See how Qaf App compares to generic school management or spreadsheet solutions
| Feature | Qaf App | Spreadsheets | Generic SMS |
|---|---|---|---|
| Flexible payment recording | |||
| Parent self-reporting | |||
| Pending verification workflow | |||
| Financial waivers tracking | Partial | Partial | |
| Teacher reimbursements | Partial | ||
| Configurable by school | Partial | ||
| Donation tracking | |||
| Real-time budget dashboard | |||
| Student payment status sync | Partial | ||
| No processing fees | |||
| Islamic school focused |